ERS Program : What is Pay on Receipt and Compete Setup of Pay on Receipt program in Oracle Apps
We do creates Purchase Order
when we need to buy some materials from supplier and when supplier sent the material
then he also sent the Bill or Invoice of that material. We need to enter this
invoice in the AP system in Oracle to process the payment of the Supplier
invoice in Oracle.
Why we need Use Pay on Pay on
Receipt program or ERS
As I said We need to enter
this invoice in the AP system in Oracle to process the payment of the Supplier
invoice in Oracle but to enter the
invoices manually in the system and then match the invoices manually with the
Purchase orders is very long and time consuming part and this method is not
always certified because there is chance of invoice missing to enter in the
system and there is also a chance of Invoice duplication.
Oracle has certified some
Standard methods to create the Ap invoices directly from Purchase Order and
Purchase Receipts. ERS or Pay on Receipt program is also one of the standard
method which helps to create the Payables invoices automatically from the
Purchase Order Receipts. So it means when ever we will do the Receiving against
the Purchase Order then after that Pay on Receipt program will automatically
create the Payable Invoices for that Purchase Receipt. Pay on receipt program will create the Invoices amount on the basis of Quantity received and price of the Item mentioned in the Purchase Order.
The lines of the Ap Invoice will depend upon the number of Items received in the Purchase Receipt.
Only one invoice per receipt per supplier pay site will be created when you select Pay On option to “Receipt”
Complete Setup of Pay on Receipt program in Oracle Apps
There are two important Steps for Pay on Receipt Program in Oracle apps.
1. First we need to do the Setup in the Supplier Master. We need to set the option "Pay on" in the Purchasing tab of the Supplier Master.
In the Purchasing tab, the Pay
on field should have a value of' Receipt'.
The invoice summary level
should also have the value of 'Receipt'.
2. Schedule the Pay On Receipt Autoinvoice program or you can run this program manually too.
This program should be run with this below parameter.
Transaction Source = ERS
Once the program will be complete successfully , all the purchasing receipts having valid supplier master setup will be converted into Oracle Payables invoices.
These invoices will be created in the 'Un Validate' status in Oracle Payables.
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