Pay Group in Oracle Apps : How to create New Pay Group in Oracle R12

Pay Group in Oracle Apps : How to create New Pay Group in Oracle R12

 

Pay Group is basically used for the Payment Purposes. As its name specifies , Pay Group , means this is used at the time of Payments. It is used for grouping similar type of vendors or whom payment can be made first or prioritized. It comes in handy when payments are made by Payment Batches . Pay Group is assigned to Supplier Invoices in the Invoice Workbench to differentiate the supplier invoices so that during running the payment batch , we can select the specific invoices as per the pay group. 

 

In General Words, We use Pay Group , to differentiate the Invoices from other invoices , so that during payment , we can filter the invoices for the payment as per the pay group selected in the pay group. 

Second advantage is that , We can also find these specific invoices in the workbench , by putting the Pay Group search filter in the Find Invoices Workbench. 

 

For Example :- We have some critical suppliers , whose payments need to be done first from other suppliers , then we can create a new Pay Group code 'Special Suppliers' and assign this Pay Group to all the Invoices of this supplier. so that when we will run the payment batch , then payment batch will select all the due invoices for the payment , but when we select the pay group ' Special Suppliers' then payment batch will select only those invoices for payment which has pay group code assign ' Special Suppliers'

 

Second Example, Suppose in your system , AP invoices coming from third party software but you want to differentiate the AP invoices which are coming from Third Party Software , then You can create a New Pay group 'Third Party S/W' and during invoice creations for this third party software then we can assign this Pay group 'Third Party S/W' . This will help us to differentiate the third party software from other invoices . We can find the third party software  by selecting Pay group 'Third Party S/W' in the Find Invoice Workbench.

 

 

Create the Pay Group

Responsibility: Payables Administrator
Navigation: Setup > Lookups > Purchasing
Query for Lookup PAY GROUP.

 

Add the Pay Group to the supplier and Supplier sites

When we will assign Pay Group to Supplier and Supplier Sites Then During Invoice Creation for this Supplier, then Pay Group will be automatically defaulted to AP Invoice.

Navigation: Suppliers > Entry
Query for a supplier and click on Payment tab on the supplier master.

Click on Pay Group field and add the new Pay Group. Now click on Sites button and go to the Payment tab.

Let us create an invoice for this supplier

Navigation: Invoices > Entry > Invoices
Create and invoice for the same supplier as above. You will find that the Pay Group is populated automatically.
If you do not get to see the Pay Group field, you need click on Folder > Show Field and select “Pay Group” field to view it on the form.